Policy & Resources Committee

 

 

Date:

16 March 2023

Time:

4.00pm

Venue

Hove Town Hall - Council Chamber

Members:

Councillors: Mac Cafferty (Chair), Druitt (Joint Deputy Chair), Gibson (Joint Deputy Chair), Allcock (Joint Opposition Spokesperson), Appich (Joint Opposition Spokesperson), Bell (Group Spokesperson), Allbrooke, Evans, McNair and Yates

Invitee: Dr Anusree Biswas Sasidharan

Contact:

Lisa Johnson

Democratic Services Manager

01273 291228

lisa.johnson@brighton-hove.gov.uk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Agendas and minutes are published on the council’s website www.brighton-hove.gov.uk.  Agendas are available to view five working days prior to the meeting date.

 

Electronic agendas can also be accessed through our meetings app available through ModernGov: iOS/Windows/Android

 

This agenda and all accompanying reports are printed on recycled paper

 
 
                                                                             

 

 

 

 

 

 

AGENDA

 

PART ONE

Page

 

<AI1>

130    Procedural Business

 

 

(a)      Declaration of Substitutes: Where Councillors are unable to attend a meeting, a substitute Member from the same Political Group may attend, speak and vote in their place for that meeting.

(b)      Declarations of Interest:

(a)      Disclosable pecuniary interests;

(b)      Any other interests required to be registered under the local code;

(c)      Any other general interest as a result of which a decision on the matter might reasonably be regarded as affecting you or a partner more than a majority of other people or businesses in the ward/s affected by the decision.

In each case, you need to declare

(i)        the item on the agenda the interest relates to;

(ii)      the nature of the interest; and

(iii)     whether it is a disclosable pecuniary interest or some other interest.

 

If unsure, Members should seek advice from the committee lawyer or administrator preferably before the meeting.

(c)      Exclusion of Press and Public: To consider whether, in view of the nature of the business to be transacted, or the nature of the proceedings, the press and public should be excluded from the meeting when any of the following items are under consideration.

NOTE:   Any item appearing in Part Two of the Agenda states in its heading the category under which the information disclosed in the report is exempt from disclosure and therefore not available to the public.

A list and description of the exempt categories is available for public inspection at Brighton and Hove Town Halls.

 

 

</AI1>

<AI2>

131    Minutes

9 - 22

 

To consider the minutes of the meeting held on 9 February 2023

 

 

</AI2>

<AI3>

132    Chair's Communications

 

 

</AI3>

<AI4>

133    Call Over

 

 

</AI4>

<AI5>

134    Public Involvement

 

 

To consider the following matters raised by members of the public:

 

(a)      Petitions: to receive any petitions presented by members of the public to the full Council or as notified for presentation at the meeting by the due date of (10 working days);

 

(b)      Written Questions: to receive any questions submitted by the due date of 12 noon on the 10 March 2023;

 

(c)      Deputations: to receive any deputations submitted by the due date of 12 noon on the 10 March 2023.

 

 

</AI5>

<AI6>

135    Items Referred from Council

 

 

No items were referred from the last meeting of Council

 

 

</AI6>

<AI7>

136    Member Involvement

23 - 24

 

To consider the following matters raised by councillors:

 

(a)      Petitions

 

(i)            Stop the Council selling Portslade Town Hall

 

(b)      Written Questions

 

(c)      Letters

 

(d)      Notices of Motion

 

 

</AI7>

<AI8>

137    Education Capital Resources and Capital Investment Programme 2023/24

25 - 46

 

Report of the Executive Director Families Children & Learning

 

 

Contact Officer:

Richard Barker

Tel: 01273 290732

 

 

Ward Affected:

All Wards

 

 

 

</AI8>

<AI9>

138    Annual Planned Maintenance Budget and Asset Management Fund Allocations 2023-24 for the Council’s Operational Buildings

47 - 64

 

Report of the Executive Director Economy, Environment & Culture

 

 

Contact Officer:

Martin Hilson

 

 

 

Ward Affected:

All Wards

 

 

 

</AI9>

<AI10>

139    Local Transport Plan 2023/24 Capital Programme

65 - 82

 

Report of the Executive Director Economy, Environment & Culture

 

 

Contact Officer:

Andrew Renaut

Tel: 01273 292477

 

 

Ward Affected:

All Wards

 

 

 

</AI10>

<AI11>

140    Carbon Neutral 2030 Programme - Carbon Neutral Fund update

83 - 94

 

Report of the Executive Director Economy, Environment & Culture

 

 

Contact Officer:

Kirsten Firth

 

 

 

Ward Affected:

All Wards

 

 

 

</AI11>

<AI12>

141    Procurement of the council's corporate catering equipment contract

95 - 100

 

Contact Officer:

Jessica Hamilton

Tel: 01273 291461

 

 

Ward Affected:

All Wards

 

 

 

</AI12>

<AI13>

142    End User Devices

101 - 106

 

Report of the Executive Director Governance People & Resources

 

 

Contact Officer:

Dan Snowdon

 

 

 

Ward Affected:

All Wards

 

 

 

</AI13>

<AI14>

143    Digital Data and Technology Investment

107 - 154

 

Report of the Executive Director Governance People & Resources

 

 

Contact Officer:

Dan Snowdon

 

 

 

Ward Affected:

All Wards

 

 

 

</AI14>

<AI15>

144    Cost of Living Update

155 - 260

 

Report of the Chief Finance Officer

 

 

Contact Officer:

Debbie Abbott

 

 

 

Ward Affected:

All Wards

 

 

 

</AI15>

<AI16>

145    Pay Policy Statement 2023/24

261 - 274

 

Report of the Executive Director Governance People & Resources

 

 

</AI16>

<AI17>

146    Future Ways of Working

275 - 316

 

Report of the Executive Director Governance People & Resources

 

 

Contact Officer:

David A. Jones

Tel: 01273 293430

 

 

Ward Affected:

All Wards

 

 

 

</AI17>

<AI18>

147    Performance Update Report on Requested KPIs

317 - 328

 

Report of the Chief Executive

 

 

Contact Officer:

Richard Miles

Tel: 01273 292344

 

 

Ward Affected:

All Wards

 

 

 

</AI18>

<AI19>

148    Princes Place Public Toilets

329 - 336

 

Report of the Executive Director Economy Environment & Culture

 

 

Contact Officer:

Louise Peim

 

 

 

Ward Affected:

All Wards

 

 

 

</AI19>

<AI20>

149    Hollingdean Depot Office Accommodation Project

337 - 358

 

Report of the Executive Director Economy, Environment & Culture

 

 

Contact Officer:

Francesca Hodgson

 

 

 

Ward Affected:

All Wards

 

 

 

</AI20>

<AI21>

150    Homes for Brighton & Hove – external communal area management at Coldean Lane, Brighton.

359 - 364

 

Report of the Executive Director Housing Neighbourhoods & Communities

 

 

Contact Officer:

Diane Hughes

Tel: 01273 293159

 

 

Ward Affected:

Hollingdean & Stanmer

 

 

 

</AI21>

<AI22>

151    Revenues and Benefits Electronic Document Management System Replacement

365 - 374

 

Report of the Executive Director Governance People & Resouces

 

 

Contact Officer:

Graham Bourne

Tel: 01273 291800

 

 

Ward Affected:

All Wards

 

 

 

</AI22>

<AI23>

152    Wave Bank (formerly East Sussex Credit Union) loan extension

375 - 378

 

Report of the Chief Finance Officer

 

 

Contact Officer:

James Hengeveld

Tel: 01273 291242

 

 

Ward Affected:

All Wards

 

 

 

</AI23>

<AI24>

153    Anti-Racism Strategy 2023-2028

379 - 428

 

Report of the Executive Director Housing Neighbourhoods & Communities

 

 

</AI24>

<AI25>

154    Ukrainian Refugee Programme Grants Scheme 2023-2024

429 - 434

 

Report of the Executive Director Housing Neighbourhoods & Communities

 

 

</AI25>

<AI26>

155    Brighton Youth Centre

435 - 442

 

Report of the Executive Direcgtor Families Children & Learning

 

 

Contact Officer:

Deborah Corbridge

Tel: 01273 29

 

 

Ward Affected:

All Wards

 

 

 

</AI26>

<AI27>

156    Items Referred For Council

 

 

To consider items to be submitted to the 30 March 2023 Council meeting for information.

 

 

 

</AI27>

<AI28>

 

PART TWO

 

</AI28>

<AI29>

157    Equal Pay Settlement Proposal - Bank Holiday Pay

443 - 470

 

Report of the Executive Director Governance People & Resources

 

 

Contact Officer:

Kenneth Simpson

Tel: 01273 291355

 

 

Ward Affected:

All Wards

 

 

 

</AI29>

<AI30>

158    Part Two Proceedings

 

 

To consider whether the items listed in Part Two of the agenda and decisions thereon should remain exempt from disclosure to the press and public.

 

 

</AI30>

<TRAILER_SECTION>

 

 

 

Date of Publication - Wednesday, 8 March 2023

 

 

 

 

<TRAILER_SECTION>

 

 

The City Council actively welcomes members of the public and the press to attend its meetings and holds as many of its meetings as possible in public.  Provision is also made on the agendas for public questions to committees and details of how questions can be raised can be found on the website and/or on agendas for the meetings.

 

The closing date for receipt of public questions and deputations for the next meeting is 12 noon on the fourth working day before the meeting.

 

Meeting papers can be provided, on request, in large print, in Braille, on audio tape or on disc, or translated into any other language as requested.

Infra-red hearing aids are available for use during the meeting. If you require any further information or assistance, please contact the receptionist on arrival.

 

FURTHER INFORMATION

For further details and general enquiries about this meeting contact Lisa Johnson, (01273 291228, email lisa.johnson@brighton-hove.gov.uk) or email democratic.services@brighton-hove.gov.uk

 

WEBCASTING NOTICE

This meeting may be filmed for live or subsequent broadcast via the Council’s website.  At the start of the meeting the Chair will confirm if all or part of the meeting is being filmed.  You should be aware that the Council is a Data Controller under the Data Protection Act 1998.  Data collected during this web cast will be retained in accordance with the Council’s published policy.

 

Therefore, by entering the meeting room and using the seats in the chamber you are deemed to be consenting to being filmed and to the possible use of those images and sound recordings for the purpose of web casting and/or Member training.  If members of the public do not wish to have their image captured, they should sit in the public gallery area.

 

ACCESS NOTICE

The Public Gallery is situated on the first floor of the Town Hall and is limited in size but does have 2 spaces designated for wheelchair users.  The lift cannot be used in an emergency.  Evac Chairs are available for self-transfer and you are requested to inform Reception prior to going up to the Public Gallery.  For your own safety please do not go beyond the Ground Floor if you are unable to use the stairs.

Please inform staff on Reception of this affects you so that you can be directed to the Council Chamber where you can watch the meeting or if you need to take part in the proceedings e.g. because you have submitted a public question.

 

FIRE / EMERGENCY EVACUATION PROCEDURE

If the fire alarm sounds continuously, or if you are instructed to do so, you must leave the building by the nearest available exit.  You will be directed to the nearest exit by council staff.  It is vital that you follow their instructions:

·         You should proceed calmly; do not run and do not use the lifts;

·         Do not stop to collect personal belongings;

·         Once you are outside, please do not wait immediately next to the building, but move some distance away and await further instructions; and

·         Do not re-enter the building until told that it is safe to do so.

 

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Contact Officer:

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Tel:- FIELD_AUTHOR_TEL*MERGEFORMAT

 

 

Ward Affected:

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Contact Officer:

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Ward Affected:

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